Job Description
Join our dynamic team at Jacksonville Administrative Solutions as we urgently seek a skilled Administrative Assistant to support our growing operations in Jacksonville, FL. This premium opportunity offers competitive compensation and career advancement in a collaborative environment. We're looking for a proactive professional to streamline office workflows and deliver exceptional administrative support.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory management, procurement, and vendor relationships
- Handle incoming communications, triage inquiries, and resolve administrative issues
- Coordinate team meetings, events, and office logistics
- Maintain digital filing systems with strict attention to data confidentiality
- Support HR functions including onboarding and record maintenance
- Analyze operational processes to identify efficiency improvements
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in administrative support or office management
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, QuickBooks)
- Proven ability to handle confidential information with discretion
- Valid Florida driver's license and reliable transportation