Job Description
Join our dynamic team at Portland Business Solutions as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a highly organized professional with exceptional data entry skills to support our fast-paced office environment. This premium full-time position offers competitive compensation, growth opportunities, and a collaborative culture where your contributions make a tangible impact. If you thrive in detail-oriented roles and possess a passion for precision, we encourage you to apply immediately!
Responsibilities
- Accurately input, manage, and update critical data in company databases and CRM systems
- Manage calendars, schedule appointments, and coordinate complex logistics for multiple stakeholders
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Handle incoming communications (phone, email, mail) and provide exceptional customer service
- Organize and maintain physical and digital filing systems for easy retrieval
- Assist with onboarding processes and new hire documentation
- Support departmental projects with research, data compilation, and administrative tasks
Qualifications
- Proven experience in administrative support roles with strong data entry proficiency
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
- Exceptional attention to detail with 98%+ accuracy in data management tasks
- Strong organizational skills and ability to prioritize multiple deadlines
- Professional communication skills (written and verbal)
- Associate's degree or equivalent administrative certification preferred
- Experience with CRM systems (e.g., Salesforce, HubSpot) highly desirable
- Ability to maintain confidentiality and handle sensitive information