Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our thriving operations. We're urgently seeking a detail-oriented professional to manage daily office functions, streamline workflows, and deliver exceptional support to our executive team. This is a critical role requiring multitasking excellence and proactive problem-solving in a fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in Omaha's growing business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications, prioritize emails, and draft professional correspondence
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate travel arrangements, expense reports, and vendor negotiations
- Support team meetings by preparing agendas, taking minutes, and distributing action items
- Oversee office inventory, procurement, and facility maintenance requests
- Assist in onboarding new hires and provide administrative training as needed
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Discretion and professionalism when handling sensitive information
- Associates degree or equivalent combination of education and experience
- Experience with office management software (e.g., Asana, Trello, or similar)