Job Description
Join our dynamic team at Coastal Business Solutions as we urgently seek a highly skilled Administrative Assistant in Virginia Beach! This full-time role offers a flexible schedule to support work-life balance while delivering exceptional administrative support to our executive team and departments. We're looking for a proactive professional who thrives in fast-paced environments and brings a passion for organizational excellence.
Why Join Us? Enjoy competitive compensation, comprehensive benefits package, and a collaborative culture that values growth and innovation. Your contributions will directly impact our operational success and client satisfaction.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including phone calls and emails, with exceptional professionalism
- Organize and maintain digital/physical filing systems for critical documents
- Coordinate office operations, including inventory management and vendor relationships
- Support event planning and meeting logistics for internal and external stakeholders
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven experience managing multiple priorities in deadline-driven environments
- Discretion with confidential information and sensitive data
- Flexibility to adapt to changing priorities and schedules