Job Description
Immediate opening for a dynamic Administrative Assistant in Austin, TX! Join our fast-paced team and become the backbone of daily operations. We're seeking a highly organized professional to provide exceptional administrative support to our executive team and departments. This urgent hire position offers competitive compensation, growth opportunities, and a collaborative work environment.
Why Apply Immediately? Our Austin office is expanding rapidly, and we need you to start within 2 weeks. Enjoy a modern downtown workspace, comprehensive benefits package, and the chance to make an immediate impact. Don't miss this opportunity to advance your administrative career!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationships
- Handle incoming communications, screening calls and directing inquiries
- Support onboarding processes for new employees and contractors
- Maintain digital and physical filing systems with strict confidentiality
- Coordinate travel arrangements and expense report processing
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with calendar management and meeting coordination
- High school diploma or equivalent; associate's degree preferred