Job Description
We are urgently seeking a highly organized Administrative Assistant to join our dynamic team in Oakland, CA. This flexible schedule role offers the perfect work-life balance while supporting critical municipal operations. You'll be the backbone of our office, ensuring seamless workflows and exceptional service to our community. If you're a proactive professional with a passion for efficiency and community impact, we encourage you to apply immediately!
Responsibilities
- Manage calendars, coordinate meetings, and handle confidential correspondence
- Process administrative documents, maintain records, and ensure compliance with city protocols
- Provide frontline support including phone screening, visitor management, and document preparation
- Assist with budget tracking, expense reports, and procurement processes
- Coordinate departmental projects and events requiring logistical oversight
- Support data management, reporting, and record-keeping systems
- Collaborate with cross-functional teams to optimize office operations
Qualifications
- 3+ years of administrative support experience in municipal/government setting preferred
- Proficiency in Microsoft Office Suite and digital document management systems
- Exceptional organizational skills with attention to detail and accuracy
- Strong written/verbal communication and interpersonal abilities
- Ability to prioritize tasks and manage multiple projects simultaneously
- High school diploma or equivalent; associate degree or certification preferred
- Valid California driver's license may be required for occasional off-site duties