Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. In this pivotal role, you will be the face of our company, ensuring our operations run smoothly and our clients receive top-tier service. If you thrive in a fast-paced environment and possess exceptional organizational skills, we want to hear from you.
As part of our immediate hiring initiative, we offer a competitive salary, a collaborative culture, and the opportunity to make a significant impact from day one.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Document Management: Prepare, edit, and format reports, presentations, and correspondence with a keen eye for detail.
- Office Operations: Oversee inventory, order supplies, and maintain a professional and organized workspace.
- Event Coordination: Plan and execute company events, team building activities, and client meetings.
- Data Entry: Maintain accurate records and databases using CRM software and spreadsheets.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative support experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong time management skills with the ability to prioritize tasks in a fast-paced environment.
- Adaptability: Ability to handle multiple projects simultaneously and adapt to changing priorities.
- Education: High school diploma or GED required; Associate’s degree preferred.