Job Description
Join our dynamic team as a full-time Administrative Assistant in Philadelphia with flexible scheduling options! We're seeking a highly organized professional to support our operations with precision and efficiency. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment that values work-life balance. This hybrid role offers flexibility in scheduling while maintaining core on-site presence at our Center City office.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and financial documentation with accuracy
- Compose professional correspondence, reports, and presentations
- Oversee office inventory and coordinate vendor relationships
- Support onboarding processes and maintain employee records
- Implement digital filing systems for document management
- Act as primary point of contact for internal and external communications
Qualifications
- Associate's degree or equivalent experience required
- 3+ years administrative support experience
- Advanced proficiency in Microsoft Office Suite
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with scheduling flexibility in previous roles
- Proficiency in office management software (e.g., Asana, Trello)
- Ability to maintain confidentiality in sensitive matters