Job Description
Join our dynamic team at Capital City Professionals as a Part-Time Administrative Assistant. This is an excellent opportunity to support our Sacramento office operations while gaining valuable administrative experience in a fast-paced environment. We're seeking a highly organized professional with exceptional communication skills to ensure seamless office operations.
Our ideal candidate will thrive in a collaborative setting, demonstrate proactive problem-solving abilities, and maintain meticulous attention to detail. This position offers flexible hours (20-25 hours/week) and a competitive hourly rate, perfect for students or professionals seeking work-life balance.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality
- Process expense reports and assist with basic bookkeeping tasks
- Coordinate office supplies inventory and vendor communications
- Support onboarding processes for new team members
- Assist with special projects as assigned by management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in deadline-driven environment
- Professional demeanor and customer-focused attitude
- Valid California driver's license (for occasional errands)