Job Description
Join our dynamic Chicago team as a part-time Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional with exceptional organizational skills to support our executives and maintain seamless workflows. Enjoy a flexible schedule in a collaborative environment while making a tangible impact on our daily business success. If you thrive in fast-paced settings and possess strong communication abilities, this role is your opportunity to excel.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Maintain filing systems both digital and physical for organized record-keeping
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes for new team members
- Assist with basic bookkeeping and expense tracking tasks
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and documentation
- Ability to multitask and prioritize in fast-paced environments
- Professional demeanor with strong interpersonal skills