Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional to support our daily administrative functions while maintaining a positive and efficient work environment. This role offers flexible hours and an opportunity to grow within a supportive organization dedicated to community excellence.
Our ideal candidate thrives in fast-paced settings, possesses exceptional organizational skills, and takes pride in ensuring seamless office workflows. If you're passionate about administrative excellence and want to contribute to meaningful community work, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications (phone, email, in-person) with professionalism and courtesy
- Maintain digital and physical filing systems with meticulous attention to detail
- Process incoming/outgoing mail and packages; manage office supply inventory
- Assist with document preparation, formatting, and distribution using MS Office Suite
- Support HR functions including onboarding paperwork and records management
- Coordinate travel arrangements and expense reports for staff
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor with customer service focus
- Reliable transportation and flexible availability (20-25 hrs/week)