Job Description
Join our dynamic team as a Part-Time Administrative Assistant and become the backbone of our thriving office operations. We're seeking a highly organized professional with a passion for precision to support our executives and ensure seamless daily workflows. This hybrid role offers flexible hours (25-30 hrs/week) in a collaborative, fast-paced environment where your efficiency directly impacts our success. Enjoy competitive compensation, professional development opportunities, and a supportive culture that values work-life balance.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle confidential correspondence, document preparation, and data entry with 99% accuracy
- Serve as primary point of contact for internal/external communications via phone, email, and chat
- Organize office systems, maintain digital filing systems, and ensure supplies inventory
- Assist with onboarding processes, new hire paperwork, and HR documentation
- Prepare reports, presentations, and financial summaries using MS Office Suite
- Coordinate office events, catering, and vendor relationships for smooth operations
Qualifications
- Associate's degree or 2+ years administrative support experience
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion when handling confidential information
- Experience with scheduling tools (Calendly, Google Calendar)
- Proactive problem-solving mindset with initiative