Job Description
Are you an organized and detail-oriented professional looking for a rewarding career in Oakland, Illinois? We are currently seeking a Full-Time Administrative Assistant to join our growing team. In this pivotal role, you will ensure the smooth operation of our daily office functions, manage communications, and provide essential support to our management team.
At Oakland Corporate Solutions, we pride ourselves on a collaborative work environment and offer opportunities for professional growth. If you have a knack for multitasking and a passion for office efficiency, we want to hear from you.
Why Join Us?
- Competitive salary and benefits package.
- Supportive and inclusive company culture.
- Opportunities for advancement within the organization.
Responsibilities
- Manage and direct the daily operations of the front office, including greeting visitors and answering multi-line phone systems professionally.
- Handle incoming and outgoing correspondence, including email, mail, and faxes, ensuring timely responses.
- Schedule appointments, meetings, and travel arrangements using digital calendar tools.
- Prepare, organize, and maintain files and records, ensuring data accuracy and confidentiality.
- Assist with basic bookkeeping tasks, including expense reports, invoice processing, and petty cash management.
- Order and maintain office supplies and inventory, ensuring the workspace is well-equipped.
- Coordinate team events and assist in the planning of company-wide initiatives.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Ability to work independently with minimal supervision while adhering to company policies.
- Basic knowledge of data entry and database management.