Job Description
Join our dynamic team in Oakland as an Administrative Assistant with flexible scheduling options! We're urgently hiring for a detail-oriented professional to support our daily operations. Enjoy work-life balance with adaptable hours while making a tangible impact in our community. This hybrid role combines in-office collaboration with remote flexibility, perfect for organized individuals who thrive in collaborative environments.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office supply inventory and vendor relationship management
- Coordinate cross-functional meetings and maintain accurate meeting minutes
- Process expense reports and assist with budget tracking initiatives
- Implement digital filing systems to ensure document accessibility and compliance
- Serve as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Experience with calendar management and scheduling tools
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and deadlines
- Associate's degree or equivalent professional certification preferred