Job Description
We are seeking a dedicated and organized Administrative Assistant to join our expanding team in Jacksonville, FL, and Virginia. This is an excellent opportunity for motivated individuals looking to launch a career in office support without prior experience.
As a key member of our administrative team, you will play a vital role in ensuring smooth daily operations. We provide comprehensive on-the-job training to help you succeed in a professional environment.
Why Join Us?
- Competitive hourly wage with performance-based bonuses.
- Comprehensive training program for new hires.
- Opportunities for career advancement within the company.
- Supportive and collaborative work culture.
Job Summary
The Administrative Assistant will be responsible for providing high-level support to management and staff. This role is perfect for detail-oriented individuals who want to grow their administrative skills in a dynamic setting.
Responsibilities
- Manage incoming communications, including phone calls and emails, directing inquiries to the appropriate departments.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Schedule appointments, coordinate meetings, and manage internal calendars.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Assist with inventory management and the timely ordering of office supplies.
- Greet visitors and provide exceptional front-desk support and customer service.
- Support various departments with ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or equivalent required; GED preferred.
- Strong communication skills, both verbal and written.
- Basic computer proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Ability to multi-task and prioritize tasks effectively in a fast-paced environment.
- Reliable transportation and a positive attitude.
- Willingness to learn and adapt to new software tools and procedures.