Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office support! At Northgate Professional Services, we're seeking motivated individuals with no prior experience to provide essential administrative support to our growing operations. This full-time position offers comprehensive training and a supportive environment to develop professional skills while contributing to our mission of delivering exceptional client service. Located in Oakland, NC, our modern office provides a collaborative atmosphere with opportunities for advancement. If you're organized, detail-oriented, and eager to learn, we want to hear from you!
Responsibilities
- Manage incoming communications including phone calls, emails, and mail with professionalism
- Maintain digital and physical filing systems for accurate document retrieval
- Coordinate office calendars, schedule appointments, and arrange travel logistics
- Assist with basic bookkeeping tasks including expense reports and invoice processing
- Prepare professional correspondence, reports, and presentation materials
- Support team coordination through meeting preparation and minute-taking
- Order office supplies and maintain inventory levels
Qualifications
- High school diploma or equivalent (college preferred but not required)
- Strong typing skills with attention to accuracy and speed
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management abilities
- Professional communication and interpersonal skills
- Ability to handle confidential information with discretion
- Adaptability to learn new systems and procedures quickly
- Positive attitude and willingness to take initiative