Job Description
Launch your career in office administration with City Office Solutions! We're seeking a motivated Administrative Assistant to join our Philadelphia team—no prior experience required. This full-time position offers comprehensive training and growth opportunities in a dynamic corporate environment. You'll be the backbone of our office operations, supporting executives and teams while gaining invaluable skills in communication, organization, and office management. If you're a detail-oriented individual eager to learn, this is your chance to build a professional foundation in one of America's most vibrant cities.
Responsibilities
- Manage executive calendars and coordinate complex scheduling
- Process incoming communications (calls, emails, mail) with professionalism
- Prepare, edit, and distribute correspondence, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics including supplies, events, and vendor relationships
- Assist with onboarding new team members and office orientation
- Support departmental projects with data entry and document management
Qualifications
- No prior experience required—comprehensive training provided
- High school diploma or equivalent (college preferred but not mandatory)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Professional demeanor and customer-service mindset