Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office support! We're seeking motivated individuals with no prior experience who are eager to learn and grow in a collaborative environment. As a key member of our San Jose, PA office, you'll gain hands-on experience in essential business operations while receiving comprehensive training. We offer competitive pay, flexible scheduling, and opportunities for advancement. If you're organized, detail-oriented, and passionate about administrative work, this is your chance to build a professional foundation with a forward-thinking company.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and front-desk reception
- Schedule appointments and coordinate calendars for department staff
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain accurate digital and physical filing systems with strict confidentiality
- Assist with basic bookkeeping tasks and expense report processing
- Support team coordination through meeting preparation and minute-taking
- Handle incoming communications professionally via phone, email, and in-person
Qualifications
- High school diploma or equivalent (college coursework a plus)
- No experience required - we provide full training!
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time-management skills
- Strong attention to detail and accuracy in all tasks
- Professional communication and interpersonal abilities
- Ability to multitask and prioritize in a fast-paced environment
- Reliable transportation to our San Jose, PA location