Job Description
Are you a highly organized professional seeking a stable role with a dynamic team? Apex Office Solutions is currently hiring a detail-oriented Administrative Assistant for our Night Shift operations in Oklahoma City, OK.
This position offers a unique opportunity to work during off-peak hours in a quiet, focused environment, allowing you to excel in administrative support without the typical office distractions. If you have a knack for organization and a strong work ethic, we want to hear from you.
Responsibilities
- Manage Communications: Handle high-volume email correspondence, screen calls, and route messages to the appropriate departments.
- Scheduling: Maintain complex calendars, schedule meetings, and prepare necessary meeting materials and agendas.
- Data Management: Perform accurate data entry, file organization, and maintain digital and physical records.
- Reporting: Compile daily and weekly reports, track metrics, and prepare summaries for management review.
- Office Support: Assist with inventory management, supply ordering, and basic office upkeep to ensure smooth night operations.
Qualifications
- Experience: Minimum of 2 years of professional administrative support experience, preferably in an office setting.
- Availability: Must be available to work rotating night shifts (e.g., 10:00 PM - 6:00 AM).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent written and verbal communication skills with the ability to interact professionally with all levels of staff.
- Organization: Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment.