Job Description
Are you an organized professional looking for a stable opportunity in the heart of Oakland? Apex Operations Solutions is currently hiring a dedicated Administrative Assistant for our night operations team. We pride ourselves on providing exceptional support services and are looking for a detail-oriented individual to join our growing office support staff.
The Role
In this key position, you will ensure the seamless flow of administrative operations during our evening hours. You will be the first point of contact for internal and external stakeholders, managing communications and documentation with precision. If you are a self-starter who thrives in a quiet, focused environment, this is the perfect role for you.
Why You Should Apply
- Competitive Compensation: Earn between $22.00 and $28.00 per hour based on experience.
- Night Shift Stability: Enjoy a predictable schedule (10:00 PM – 6:00 AM) with no weekend requirements.
- Modern Workplace: Work in a state-of-the-art facility with excellent amenities.
- Professional Growth: Opportunities for advancement within our corporate structure.
Responsibilities
- Manage high-volume incoming communications, including phone calls, emails, and internal messaging systems.
- Perform accurate data entry and maintain updated digital and physical filing systems.
- Schedule appointments and coordinate logistics for executive management and the night team.
- Prepare, proofread, and distribute reports, memos, and internal correspondence.
- Assist with basic accounting tasks, such as processing invoices and expense reports.
- Monitor inventory levels for office supplies and place orders as needed.
- Support other departments with ad-hoc administrative projects during the shift.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in administrative support, reception, or office management.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong attention to detail with exceptional organizational and time management skills.
- Ability to work independently and maintain confidentiality in a night-shift setting.
- Excellent verbal and written communication skills.