Job Description
Are you a highly organized professional looking for a stable night shift opportunity in Miami?
Apex Administrative Services is currently seeking a dedicated Administrative Assistant to join our night operations team. This role offers a unique chance to work in a quiet, focused environment while supporting our corporate office with essential administrative functions. If you thrive in a self-directed role and have excellent communication skills, we want to hear from you.
Why Join Us?
- Competitive Pay: $22.00 - $26.00 per hour.
- Night Shift Benefits: Enjoy a peaceful work environment with less traffic and increased productivity.
- Professional Growth: Clear pathways for advancement within the administrative sector.
Responsibilities
- Manage Communications: Answer incoming phone calls, screen and route messages, and respond to general inquiries professionally.
- Data Entry & Filing: Maintain accurate digital and physical records, ensuring data integrity and confidentiality.
- Schedule Management: Coordinate calendars, schedule appointments, and manage internal meetings for the night shift team.
- Office Operations: Handle basic accounting tasks, such as processing invoices and expense reports, using QuickBooks or Excel.
- Vendor Liaison: Assist with nightly inventory checks and coordinate with external vendors for office supplies and maintenance.
- Report Generation: Compile daily logs and generate reports for the morning shift supervisors.
Qualifications
- Experience: Minimum of 1-2 years of experience in administrative support or office management.
- Availability: Must be available to work night shifts (typically 10:00 PM - 6:00 AM or 11:00 PM - 7:00 AM).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.
- Communication: Excellent verbal and written communication skills in English.
- Attention to Detail: Strong organizational skills with the ability to multitask in a fast-paced environment.
- High School Diploma: Must hold a high school diploma or GED equivalent.