Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Nashville, TN! We're seeking a highly organized professional to support our 24/7 operations with immediate availability. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and value work-life balance through overnight scheduling. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a direct impact in our community.
Responsibilities
- Manage office operations during overnight shifts, including scheduling, correspondence, and record-keeping
- Coordinate cross-departmental communications and document management systems
- Process confidential information with discretion and maintain HIPAA/GDPR compliance
- Support event logistics and inventory management for community programs
- Assist with payroll processing and vendor invoice reconciliation
- Provide exceptional customer service via phone and email during off-hours
- Train and mentor new administrative staff on night shift protocols
Qualifications
- Minimum 2 years administrative experience in 24/7 operations or healthcare setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to prioritize multiple tasks
- Valid Tennessee driver's license and reliable transportation
- Flexibility to work weekends and holidays as needed
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly, When I Work)