Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Tampa, FL! We're seeking a highly organized professional to support our operations during evening hours with exceptional flexibility. This role is perfect for detail-oriented individuals who thrive in structured yet adaptable environments. Enjoy competitive compensation, comprehensive benefits, and a supportive culture that values work-life balance.
Why You'll Love This Role:
• Competitive hourly rate with performance-based bonuses
• Flexible schedule accommodating personal commitments
• Modern office environment with state-of-the-art technology
• Growth opportunities into senior administrative roles
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including inventory management, supply procurement, and vendor coordination
- Process invoices, expense reports, and maintain accurate financial documentation
- Serve as primary point of contact for after-hours communications and emergency coordination
- Implement and maintain digital filing systems ensuring HIPAA/GDPR compliance
- Coordinate cross-departmental projects and track key performance metrics
Qualifications
- Minimum 3 years of administrative experience with night shift or flexible scheduling background
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to handle confidential information with discretion and professionalism
- Exceptional organizational skills with attention to detail in fast-paced environments
- Strong written and verbal communication abilities
- Associates degree or equivalent certification in Business Administration preferred
- Ability to work independently with minimal supervision during off-hours
- Experience with office management software (e.g., Asana, Trello, Salesforce)