Job Description
Join the team at Pacific Data Solutions as a dedicated Administrative Assistant for our Night Shift operations. Based in the vibrant city of San Jose, CA, we are looking for a meticulous individual to handle critical Data Entry tasks and administrative support. This role offers a stable schedule and a professional environment perfect for those who thrive in the evening hours.
As a key member of our operations team, you will ensure the accuracy and integrity of our databases while supporting our administrative workflows.
Responsibilities
- Execute high-velocity data entry with a focus on 99.9% accuracy for customer and internal records.
- Verify and reconcile invoices, purchase orders, and shipping documents.
- Maintain and organize digital and physical filing systems for easy retrieval.
- Assist in the preparation of weekly reports and analytics using Excel and internal tools.
- Communicate effectively with team leads and cross-functional departments during night operations.
- Handle incoming queries via email and phone with a professional and helpful demeanor.
Qualifications
- High School Diploma or equivalent; Associate’s degree in a related field preferred.
- Minimum 2 years of experience in administrative support or data entry roles.
- Proven typing speed of 50+ WPM.
- Must be available to work the Night Shift (10:00 PM – 6:00 AM).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM software.
- Strong attention to detail and problem-solving abilities.