Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Global Solutions Inc. in Jacksonville, FL. This critical role ensures seamless office operations during off-hours, supporting our global clients and internal teams. We offer competitive compensation, comprehensive benefits, and a collaborative environment for dedicated professionals seeking career growth.
Responsibilities
- Manage incoming communications (calls, emails, correspondence) during night shift hours
- Process payroll, invoices, and financial documentation with precision
- Maintain digital and physical filing systems for compliance and accessibility
- Coordinate cross-departmental projects and meeting logistics
- Provide executive-level support including calendar management and travel arrangements
- Oversee office inventory and vendor relationships for operational needs
- Train on specialized software systems for data management
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to handle confidential information with discretion
- Exceptional time management and multitasking skills
- Strong problem-solving abilities in fast-paced environments
- Flexibility to work 10 PM - 6 AM schedule with weekend rotation