Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. We're seeking a highly organized professional to manage critical office functions after hours, ensuring seamless workflow and exceptional support for our Pacific Business Solutions headquarters. This role offers a competitive salary, comprehensive benefits package, and the opportunity to thrive in a flexible night schedule while advancing your administrative career in San Diego's vibrant business district.
Responsibilities
- Manage multi-line phone systems and respond to after-hours communications with professionalism
- Coordinate international scheduling across three time zones for executive teams
- Process payroll and expense reports with 100% accuracy using SAP systems
- Prepare confidential documents and presentations for next-day executive briefings
- Oversee office inventory management and vendor ordering for night operations
- Maintain digital filing systems with strict compliance protocols
- Act as primary emergency contact for facility security and IT incidents
Qualifications
- Minimum 3 years administrative experience with night shift or rotating schedule
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Experience with SAP or enterprise resource planning systems
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Professional demeanor handling confidential information
- High school diploma required; associate degree preferred