Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Boston's vibrant Financial District. This premium opportunity offers competitive compensation and a flexible schedule while supporting critical operations during off-peak hours. You'll be the backbone of our night operations, ensuring seamless office functions and executive support. Ideal for detail-oriented professionals seeking a non-traditional work environment with growth potential.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating cross-departmental communications
- Process confidential documents, expense reports, and maintain digital filing systems
- Oversee office inventory management, supply procurement, and vendor relationships
- Support global teams with data entry, report generation, and presentation preparation
- Coordinate international logistics and travel arrangements for executive staff
- Act as primary point of contact for night-shift emergencies and operational issues
- Facilitate virtual meetings and manage communication platforms across time zones
Qualifications
- 3+ years of administrative experience in a corporate or fast-paced environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize complex tasks
- Discretion handling sensitive information and confidential data
- Experience with ERP systems (SAP/Oracle preferred)
- Ability to work independently with minimal supervision during night hours
- Strong written and verbal communication skills
- Flexibility to adapt to changing priorities and urgent requests