Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of New York City. This is a full-time position offering immediate hiring for a reliable professional looking to make a tangible impact within a fast-paced corporate environment. If you excel in multitasking and possess a keen eye for detail, we want to meet you.
Why Join Us?
- Immediate start available for the right candidate.
- Competitive salary and comprehensive benefits package.
- Opportunity for career growth within a stable organization.
Job Summary:
The Administrative Assistant will be responsible for providing high-level administrative support to senior management, ensuring smooth office operations, and managing complex schedules. This role requires a professional demeanor and the ability to handle confidential information with discretion.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, presentations, and memos using Microsoft Office Suite.
- Screen incoming calls, emails, and visitors; direct inquiries to the appropriate personnel.
- Organize and maintain physical and digital filing systems to ensure efficient information retrieval.
- Process invoices, expense reports, and purchase orders in a timely and accurate manner.
- Assist in the planning and execution of company events and team building activities.
- Act as the point of contact for internal and external stakeholders, acting as a liaison between departments.
Qualifications
- High school diploma or GED required; Associate’s or Bachelor’s degree in Business Administration preferred.
- Minimum of 3 years of experience in administrative support or a related field.
- Proven proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and CRM software.
- Exceptional written and verbal communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines in a fast-paced environment.
- Ability to work independently with minimal supervision while maintaining a high level of accuracy.