Job Description
Are you a highly organized professional looking for an exciting opportunity in the heart of New York City?
Apex Corporate Solutions is seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team. We are a fast-paced, forward-thinking company committed to excellence, and we need someone who can help us keep things running smoothly. If you thrive in a collaborative environment and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive salary and benefits package.
- Opportunity for professional growth and development.
- Collaborative and inclusive company culture.
- Convenient location in Midtown Manhattan.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
- Communication: Serve as the primary point of contact for visitors and clients, answering phones and routing inquiries professionally.
- Documentation: Prepare, edit, and proofread correspondence, reports, memos, and presentations.
- Office Management: Maintain office supplies inventory, order new materials, and ensure the workspace is organized and tidy.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Data Management: Handle sensitive information with discretion, including filing and digital record keeping.
- Event Support: Assist in organizing company events, team building activities, and client meetings.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Experience: Proven experience (2+ years) as an Administrative Assistant or in a similar office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Exceptional time management skills and the ability to prioritize multiple tasks effectively.
- Soft Skills: Strong problem-solving abilities and a proactive attitude toward workflow improvements.
- Adaptability: Ability to work independently and collaboratively in a fast-paced, dynamic environment.