Job Description
Join our dynamic team in the heart of New York City as a Local Administrative Assistant. This is an immediate opportunity to become the backbone of our fast-paced office environment. We're seeking a highly organized professional to manage daily operations, support executive teams, and ensure seamless workflow. If you thrive in a collaborative setting and excel at multitasking, this role offers growth potential within a respected industry leader. Immediate hiring – apply today to start your career journey with us!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including phone calls and emails, with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Maintain organized filing systems (digital and physical) for critical business records
- Support team coordination by scheduling training sessions and company events
- Process invoices, expense reports, and purchase orders with accuracy
- Act as primary point of contact for internal and external stakeholders
- Assist in onboarding new hires and office supply inventory management
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven multitasking capabilities in deadline-driven environments
- Associate's degree or equivalent professional certification preferred
- Experience with scheduling tools (e.g., Calendly, Microsoft Teams)