Job Description
Are you an organized, proactive professional seeking a rewarding opportunity in a dynamic corporate environment? Horizon Administrative Group is currently looking for a dedicated Administrative Assistant to join our Long Beach team. In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently while supporting our executive leadership team.
We are looking for a candidate who thrives in a fast-paced setting, possesses exceptional attention to detail, and has a passion for providing top-tier office support. If you are ready to take the next step in your administrative career, we want to hear from you.
Responsibilities
- Calendar & Scheduling Management: Manage complex calendars, schedule meetings, coordinate conference rooms, and arrange travel itineraries for senior management.
- Correspondence & Communication: Draft, proofread, and distribute professional emails, memos, and reports; screen and route incoming calls with a high degree of professionalism.
- Document Management: Maintain an organized electronic and physical filing system; handle data entry, document formatting, and proofreading of internal materials.
- Office Operations: Oversee office supplies inventory, process vendor invoices, and manage general office equipment maintenance requests.
- Meeting Support: Prepare agendas, take detailed minutes during meetings, and distribute action items to relevant stakeholders promptly.
- Reception & Guest Relations: Greet clients and visitors with a welcoming demeanor, ensuring a positive first impression of the company.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: Minimum of 2-3 years of professional administrative experience in a corporate office setting.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools is preferred.
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Problem Solving: Proactive approach to troubleshooting office issues and a keen eye for detail in all tasks.