Job Description
Are you a highly organized professional seeking a rewarding career in Jacksonville, FL? Summit Enterprise Group is currently accepting applications for a dedicated Administrative Assistant to join our full-time team. This is an immediate hiring opportunity for candidates looking to make a significant impact in a modern, fast-paced office environment.
In this role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We are looking for a proactive individual who thrives in a collaborative setting and possesses a keen eye for detail.
Why Join Us?
- Immediate Start: Onboard and begin contributing to our success right away.
- Competitive Compensation: Earn between $45,000 and $55,000 annually.
- Professional Growth: Opportunities for advancement within a stable organization.
- Modern Environment: Work in a supportive team culture focused on excellence.
Responsibilities
- Office Management: Oversee daily office operations, including mail sorting, supply management, and facility maintenance coordination.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, routing inquiries to the appropriate departments efficiently.
- Scheduling & Calendar: Manage complex calendars for senior management, including scheduling meetings, booking conference rooms, and coordinating travel arrangements.
- Data Management: Maintain accurate digital and physical filing systems, enter data into CRM and HR systems, and generate reports as needed.
- Meeting Support: Prepare agendas, take detailed minutes, and create presentation materials for board meetings and client presentations.
- Vendor Coordination: Liaise with external vendors and service providers to ensure office services are delivered to high standards.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Experience: Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Demonstrated ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
- Integrity: Ability to handle confidential information with discretion and maintain a professional demeanor at all times.