Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're seeking motivated entry-level professionals to support our fast-paced operations with flexible scheduling options. This is your gateway to corporate excellence with competitive compensation and growth opportunities.
Our ideal candidate thrives in collaborative environments and values work-life balance. Enjoy a hybrid schedule with core hours (10 AM - 3 PM) and flexible start/end times. We provide comprehensive training and a supportive culture dedicated to your professional development.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including phone calls, emails, and mail with professionalism
- Prepare and distribute confidential documents, reports, and correspondence
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Coordinate office operations including supply inventory and vendor relationships
- Support event planning and meeting logistics for cross-functional teams
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- Associate's degree or equivalent combination of education and experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in deadline-driven environments
- Discretion handling confidential information
- Proactive problem-solving mindset and adaptability