Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our growing team in Jacksonville, Florida. In this pivotal role, you will provide critical support to our department heads and ensure the smooth, efficient operation of our daily office activities. We pride ourselves on offering a flexible schedule that allows you to maintain a healthy work-life balance while delivering exceptional results.
Key Highlights:
- Competitive hourly rate based on experience.
- Flexible working hours tailored to your availability.
- Local Jacksonville-based opportunity.
Responsibilities
- Manage complex calendars and schedule meetings with high attention to detail.
- Prepare, edit, and distribute correspondence, reports, and presentations.
- Handle incoming calls, emails, and visitors with professionalism.
- Assist with data entry, database maintenance, and basic accounting tasks.
- Coordinate domestic and international travel arrangements and expense reports.
- Organize and maintain physical and digital filing systems.
- Support the executive team with ad-hoc projects and special events.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational skills with a focus on accuracy.
- Ability to work independently and adapt to a flexible schedule.
- Must be based in or willing to commute to Jacksonville, FL.