Job Description
Join our dynamic team at Jacksonville Administrative Solutions and become the backbone of our daily operations! We're seeking a highly organized Administrative Assistant to support our growing office in downtown Jacksonville. This immediate-hiring opportunity offers a competitive salary, comprehensive benefits package, and the chance to work in a fast-paced environment where your contributions make a tangible impact. If you're a detail-oriented professional with a passion for streamlining workflows and exceptional client service, we encourage you to apply today.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with vendor relations and procurement processes
- Support event planning and meeting logistics for internal and external stakeholders
- Perform data entry and generate routine reports using Microsoft Office Suite
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent combination of education and experience
- Proven ability to maintain confidentiality and handle sensitive information
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Valid Florida driver's license preferred