Job Description
We are looking for a dedicated and detail-oriented Administrative Assistant to join our growing team in Seattle, WA. This is an immediate hire position offering a competitive salary and the chance to work in a dynamic, fast-paced environment.
As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our daily office functions. You will serve as the primary point of contact for internal and external stakeholders, managing calendars, coordinating travel, and handling confidential information with the utmost discretion.
Why Join Us?
- Immediate start available for the right candidate.
- Comprehensive benefits package including health, dental, and vision.
- Professional development opportunities and a collaborative work culture.
- Convenient downtown Seattle location with easy access to public transit.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Compose, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Organize and maintain physical and digital filing systems to ensure efficient information retrieval.
- Handle incoming communications via phone and email, routing inquiries to the appropriate team members.
- Prepare agendas, take minutes, and track action items for executive meetings.
- Assist with office supply management, vendor invoicing, and general office maintenance.
- Perform data entry and generate standard reports using Microsoft Office Suite.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills with a professional demeanor.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Experience with project management software or CRM systems is a plus.