Job Description
Are you an organized and proactive professional looking for an immediate hire opportunity? Apex Administrative Solutions is currently seeking a detail-oriented Administrative Assistant to join our team in Seattle, WA. We offer a competitive salary, a modern work environment, and the chance to grow your career quickly.
In this role, you will serve as the backbone of our operations, ensuring smooth day-to-day functions and supporting our leadership team with precision and professionalism. If you thrive in a fast-paced setting and are ready to start immediately, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and distribute correspondence, reports, and presentations using the MS Office Suite.
- Screen incoming calls and emails, redirecting inquiries to the appropriate team members or department.
- Maintain accurate and up-to-date filing systems, both digital and physical, ensuring easy retrieval of information.
- Assist with project management tasks, including tracking deadlines and coordinating team deliverables.
- Handle sensitive information with the highest level of confidentiality and discretion.
- Organize and attend internal and external events to support company branding and team building.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Attention to detail and the ability to solve problems quickly and efficiently.
- Ability to work independently with minimal supervision in a remote or hybrid setting.