Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our expanding team in San Jose, CA. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced, collaborative office environment.
In this role, you will play a critical part in ensuring the smooth operation of our daily business activities by providing top-tier executive support and coordinating complex schedules. We are looking for someone who is detail-oriented, resourceful, and eager to contribute to our company's success.
What We Offer:
- Competitive salary range: $22.00 - $28.00/hour.
- Immediate start date.
- Comprehensive benefits package (Health, Dental, Vision).
- Modern, inclusive workplace culture.
- Professional development opportunities.
Responsibilities
- Schedule Management: Manage complex calendars, coordinate meetings, and arrange domestic and international travel itineraries for executive leadership.
- Communication: Act as the primary point of contact for internal and external stakeholders, handling correspondence, emails, and phone calls with professionalism.
- Document Control: Prepare, proofread, and distribute high-quality presentations, reports, memos, and correspondence.
- Office Operations: Oversee office supplies inventory, process invoices, and manage expense reports to ensure financial accuracy.
- Event Coordination: Assist in planning and logistics for company events, team meetings, and client presentations.
- Data Entry: Maintain accurate records in company databases and filing systems (physical and digital).
- Reception Support: Greet visitors, manage the reception area, and direct inquiries appropriately.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative or executive assistant experience.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Exceptional written and verbal communication skills with a polished professional demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize competing deadlines effectively.
- Education: High school diploma required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Attributes: High level of integrity, confidentiality, and the ability to work independently with minimal supervision.