Job Description
We are looking for a reliable and proactive Administrative Assistant to join our Phoenix-based team. This is an immediate hire opportunity for a detail-oriented professional who excels in a fast-paced office environment. You will be responsible for providing high-level administrative support to management and ensuring smooth office operations. The ideal candidate will be able to manage multiple priorities and communicate effectively with internal and external stakeholders.
Responsibilities
- Manage and schedule complex calendars, including arranging meetings and travel itineraries.
- Prepare and distribute correspondence, reports, and presentations.
- Screen and direct phone calls, emails, and visitors.
- Assist with data entry, filing, and maintaining accurate records.
- Process invoices and handle accounts payable/receivable tasks.
- Coordinate office events and manage office supplies inventory.
Qualifications
- High school diploma or GED required; Associate degree preferred.
- Minimum 2-3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Excellent organizational skills with the ability to prioritize multiple tasks.