Job Description
We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Miami, FL. This is an immediate hire position offering a competitive salary and a supportive work environment.
Role Overview:
As the Administrative Assistant, you will play a crucial role in ensuring our daily operations run smoothly. You will serve as the primary point of contact for internal and external stakeholders, managing schedules, organizing files, and handling essential clerical duties with precision.
Why Apply?
- Immediate Start: Onboarding begins as soon as the week after application.
- Competitive Compensation: Earn $20.00 - $25.00 per hour based on experience.
- Professional Growth: Opportunity to advance within a stable, growing organization.
If you are looking for a local administrative role that offers stability and impact, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings and resolving scheduling conflicts.
- Prepare, organize, and file correspondence, reports, and documents efficiently.
- Screen incoming phone calls, emails, and visitors, routing inquiries to the appropriate personnel.
- Assist with data entry, basic bookkeeping, and expense reporting.
- Coordinate travel arrangements, including flights and accommodations.
- Maintain an organized and professional reception area and office supplies inventory.
- Support the management team with special projects and ad-hoc administrative tasks.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills with a professional tone.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Must be legally authorized to work in the United States.
- Must be based in or willing to commute to Miami, FL.