Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Long Beach, CA. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment and is ready to make an impact from day one.
As a key member of our operations team, you will ensure our office runs smoothly by managing daily communications, scheduling, and record-keeping. We offer a competitive salary, a collaborative culture, and the chance to grow your career with a stable, forward-thinking company.
Why Join Us?
- Immediate Start: Onboard and begin contributing within days.
- Competitive Pay: $22.00 - $28.00 per hour based on experience.
- Modern Environment: Work in a vibrant Long Beach office with state-of-the-art amenities.
Responsibilities
- Manage Daily Operations: Oversee incoming communications, manage emails, and route correspondence to the appropriate departments efficiently.
- Scheduling & Coordination: Schedule appointments, meetings, and conference calls while managing calendars to ensure optimal time management.
- Document Management: Maintain accurate and organized filing systems, both digital and physical, ensuring easy retrieval of critical information.
- Office Support: Handle office supply inventory, manage vendor relationships, and assist with general office upkeep to ensure a professional atmosphere.
- Event Coordination: Assist in planning and logistics for company events, team building activities, and client meetings.
- Report Preparation: Compile data, prepare spreadsheets, and draft reports for management review using Microsoft Office Suite.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or Administrative Certification is a plus.
- Experience: 2+ years of professional administrative experience preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail with the ability to prioritize multiple tasks effectively.
- Software: Familiarity with CRM software (e.g., Salesforce, HubSpot) is highly desirable.