Job Description
Are you an organized professional looking for a new opportunity in Jacksonville? We are seeking a detail-oriented and proactive Administrative Assistant to join our growing team. This is an immediate hire position offering a competitive salary and the chance to work in a dynamic local environment.
In this role, you will serve as the face of our office, ensuring smooth daily operations and providing top-tier support to management. If you thrive in a fast-paced setting and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Immediate Start: Onboard and begin contributing from day one.
- Competitive Pay: $18.00 - $25.00 per hour based on experience.
- Local Opportunity: A dedicated role within the Jacksonville community.
- Professional Growth: Clear pathways for advancement within the company.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for executive leadership.
- Handle incoming communications via phone, email, and in-person, ensuring timely and professional responses.
- Prepare, proofread, and distribute internal memos, reports, and correspondence to maintain clear internal communication.
- Process invoices, expense reports, and maintain accurate financial records using accounting software.
- Maintain office supplies inventory and coordinate with vendors for timely delivery of services.
- Organize and digitize physical and electronic filing systems to ensure easy retrieval of information.
- Assist with event planning and coordination for company gatherings and client meetings.
Qualifications
- High School Diploma or GED required; Associate’s degree or relevant administrative certification is a plus.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Demonstrated ability to multitask effectively in a fast-paced, deadline-driven environment.
- Excellent organizational skills with a keen attention to detail.
- Ability to work independently and take initiative in solving problems.