Job Description
Are you an organized professional looking for an immediate opportunity?
Welcome to Apex Business Solutions, a leader in delivering top-tier administrative support services. We are currently seeking a highly motivated and detail-oriented Administrative Assistant to join our dynamic team in Jacksonville, FL.
This is a fantastic opportunity for someone who thrives in a fast-paced environment and wants to make a significant impact on our daily operations. You will be the backbone of our office, ensuring that our team operates with maximum efficiency and professionalism.
Why Join Us?
- Immediate Hire: Start your new career path within days.
- Competitive Pay: Earn between $18.00 - $22.00 per hour.
- Modern Environment: Work in a collaborative, tech-forward office setting.
Responsibilities
- Calendar & Travel Management: Expertly manage complex calendars, schedule meetings, and arrange domestic and international travel logistics.
- Document Control: Prepare, proofread, and edit correspondence, reports, presentations, and presentations with impeccable attention to detail.
- Communication Hub: Serve as the primary point of contact for incoming inquiries, routing calls and emails to the appropriate personnel efficiently.
- Data & Financial Management: Process invoices, expense reports, and perform accurate data entry using accounting and project management software.
- Office Operations: Maintain organized filing systems (both physical and digital) and oversee office supply inventory to ensure smooth daily operations.
- Event Coordination: Assist in planning and executing internal company events and team-building activities.
Qualifications
- Experience: Minimum of 2-3 years of professional experience in an administrative or executive support role.
- Education: High school diploma required; Associate’s degree in Business Administration or equivalent certification is preferred.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM tools (e.g., Salesforce) or Greenhouse.
- Communication: Exceptional written and verbal communication skills with a professional telephone manner.
- Organization: Strong multitasking abilities with the capacity to prioritize tasks in a high-volume environment.
- Problem Solving: Proactive approach to troubleshooting administrative challenges.