Job Description
Are you a highly organized professional looking for an Immediate Hire opportunity in the heart of Silicon Valley?
Apex Corporate Services is seeking a dedicated Administrative Assistant to join our dynamic team. In this role, you will serve as the backbone of our daily operations, ensuring our executive team runs efficiently while providing exceptional support to our clients. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you today!
Why Join Us?
- Immediate Start: Onboard and begin making an impact within your first week.
- Competitive Pay: Salary commensurate with experience.
- Growth Opportunities: Clear path for advancement within a growing organization.
Responsibilities
- Calendar & Meeting Management: Schedule, coordinate, and manage complex calendars for senior leadership, including booking conference rooms and preparing meeting materials.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders; screen and direct phone calls and emails professionally.
- Document Control: Prepare, proofread, and distribute professional correspondence, reports, and presentations using MS Office Suite.
- Data Entry & Records: Maintain accurate and up-to-date electronic and physical filing systems; perform data entry tasks with a high degree of accuracy.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Office Operations: Manage office supplies inventory, process invoices, and assist with general office upkeep to ensure a welcoming environment.
Qualifications
- Experience: Minimum of 2-3 years of professional administrative experience.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with the ability to interact with clients and staff at all levels.
- Organization: Strong time management skills with the ability to prioritize tasks and meet strict deadlines.
- Problem Solving: Proactive approach to troubleshooting administrative issues and identifying process improvements.
- Education: High school diploma required; Associate’s degree or Administrative Certification preferred.