Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Charlotte operations. We're seeking a proactive professional to provide essential support across multiple departments. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Charlotte's business district. Ideal for candidates ready to hit the ground running and make an immediate impact.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-level meetings
- Prepare and edit confidential documents, reports, and presentations with precision
- Oversee office procurement, inventory management, and vendor relationships
- Handle incoming communications, screen inquiries, and resolve administrative issues
- Coordinate travel arrangements, expense reports, and logistics for executive team
- Implement and maintain efficient filing systems, both digital and physical
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing demands
- Proven ability to handle sensitive information with discretion
- Strong written and verbal communication skills
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Ability to thrive in fast-paced, deadline-driven environments