Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our expanding team in Houston, TX. As part of our commitment to excellence in office support, we are offering an Immediate Hire opportunity for a dedicated professional ready to make an impact. This role supports operations across our Georgia and Texas locations, ensuring seamless communication and efficient office management.
In this position, you will be the backbone of our daily operations, managing complex schedules, handling confidential documentation, and serving as the primary point of contact for clients and stakeholders. If you have a knack for problem-solving and a passion for administrative excellence, we want to meet you.
Responsibilities
- Manage incoming communications, including email, phone calls, and mail, with a professional and courteous demeanor.
- Schedule and coordinate meetings, appointments, and travel itineraries for senior management.
- Prepare, proofread, and distribute internal memos, reports, and presentations.
- Maintain and organize both digital and physical filing systems for easy retrieval of information.
- Assist with data entry, expense reporting, and basic bookkeeping tasks.
- Order and manage office supplies and equipment inventory to ensure the workspace is fully operational.
- Collaborate with the Georgia and Texas teams to ensure consistent office procedures are followed.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong verbal and written communication skills with the ability to interact with all levels of staff.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Experience with CRM software or project management tools is a plus.
- Reliable transportation and valid driver's license.