Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our growing team in New York, NY. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment. We offer a flexible schedule and a supportive culture where your contributions make a direct impact.
As the first point of contact for our clients, you will be responsible for ensuring the smooth operation of our daily administrative functions. If you have excellent communication skills and a passion for efficiency, we want to hear from you.
Responsibilities
- Manage and prioritize complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle incoming and outgoing communications via email, phone, and mail with a professional and courteous tone.
- Prepare and distribute internal and external correspondence, reports, and presentations.
- Coordinate and organize departmental meetings, including taking minutes and preparing agendas.
- Assist with data entry, file management, and maintaining accurate digital and physical records.
- Order office supplies and manage inventory to ensure operational needs are met.
- Support the team with ad-hoc projects and special events as required.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Must be available for immediate start.