Job Description
Join our dynamic team at Tucson Administrative Solutions as an Administrative Assistant with immediate availability and flexible scheduling options. We're seeking a highly organized professional to support our fast-paced office environment in downtown Tucson. This contract position offers competitive compensation, remote work flexibility, and a chance to make an immediate impact while building valuable administrative expertise.
Our ideal candidate thrives in collaborative settings, possesses exceptional attention to detail, and values work-life balance through our flexible schedule options. If you're ready to hit the ground running and contribute to our mission of delivering exceptional administrative support, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute correspondence, reports, and confidential documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support data entry tasks and maintain accurate departmental databases
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Minimum 2 years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to work varied hours including occasional evenings/weekends
- High school diploma or equivalent; associate's degree preferred