Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a detail-oriented professional with exceptional organizational skills to provide comprehensive support across all departments. This immediate hire position offers a flexible schedule to accommodate your lifestyle while delivering high-impact administrative solutions. If you thrive in collaborative environments and possess a proactive approach to problem-solving, we invite you to apply and make an immediate impact in Tampa's thriving business community.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Handle incoming communications including calls, emails, and inquiries with professionalism
- Coordinate travel arrangements, expense reports, and procurement processes
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and new employee orientation initiatives
- Assist with special projects requiring research, data compilation, and presentation
Qualifications
- Minimum 2 years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and manage competing deadlines
- Discretion in handling confidential information
- Associate degree or equivalent professional certification preferred
- Experience with calendar management software (e.g., Calendly, Doodle)
- Ability to work independently with minimal supervision