Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a highly organized professional for an immediate hire position with flexible scheduling options. This role offers competitive compensation and the opportunity to support executive operations in a fast-paced environment. Ideal candidates thrive in multitasking scenarios and possess exceptional communication skills.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (emails, calls, mail) and prioritize inquiries
- Prepare, edit, and distribute professional documents and reports
- Oversee office inventory, supply management, and vendor relationships
- Assist with travel arrangements and expense report processing
- Maintain digital filing systems and ensure data accuracy
- Support onboarding processes and new employee orientations
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage confidential information with discretion
- Experience with calendar management and scheduling tools
- Proven multitasking capabilities in deadline-driven environments